---
title: Security and data privacy overview
description: Protect TimeSentry by combining company-scoped access, least privilege, safe capture settings, consent, and disciplined secret handling.
---
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2. [Troubleshooting](https://help.timesentry.ai/troubleshooting?hsLang=en)
3. [Settings, Security & Capture](https://help.timesentry.ai/troubleshooting?hsLang=en#settings-security-capture)
# Security and data privacy overview
Company scope and relationships
Every request operates as an active company entity. Users can belong to multiple companies and switch between them. Relationships control collaboration, while roles and feature permissions control available actions. Always verify the active company before creating, connecting, importing, or exporting data.
Limit captured data
Enable only needed applications, browsers, mailboxes, calendars, chats, phone services, and meeting recording. Pause desktop tracking for out-of-scope work. Raw heartbeat payloads can contain window titles and document names; enable them only for a justified 30-day audit need.
Protect credentials
Treat passwords, OAuth grants, API tokens, personal access tokens, client secrets, and `tsk_` keys as secrets. Store them in approved secret systems, never ordinary notes or source code. Revoke or rotate them after exposure or ownership changes.
Review automation
AI suggestions, integration rules, nightly actions, and agents can create downstream records quickly. Start with review-only actions, use least privilege, and audit results. Human responsibility for billing, confidentiality, approval, and consent remains.
Respond to an incident
Pause affected capture or automation, revoke exposed access, preserve timestamps and non-secret identifiers, review created or changed records, and follow your organization's incident process.
**Related articles:** [Understand API-key security and company scope](https://help.timesentry.ai/understand-api-key-security-and-company-scope?hsLang=en), [Review privacy before connecting communication services](https://help.timesentry.ai/review-privacy-before-connecting-communication-services?hsLang=en), [Configure meeting and call recording consent](https://help.timesentry.ai/configure-meeting-and-call-recording-consent?hsLang=en).
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