---
title: How does AI time capture work?
description: Learn how TimeSentry uses AI to automatically draft accurate time entries.
---
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1. [TimeSentry Knowledge Base](https://help.timesentry.ai/?hsLang=en)
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# How does AI time capture work?
AI time capture converts eligible captured activity into suggested time records for review; it does not remove the user’s responsibility to validate the result.
This article preserves the original help URL and now reflects the current TimeSentry workflow.
What AI assistance does
TimeSentry can use captured signals from connected mail, calendars, communication services, desktop activity, browser activity, and Office work to propose time-entry details. The available sources depend on your connections, capture settings, plan, and company permissions.
AI output is a draft, not proof that work occurred or that it is billable. A suggested client or project can be wrong when names overlap or context is incomplete.
Review a suggestion
Before saving or submitting, confirm:
- active company and timekeeper;
- client and project;
- date, start/end time, and duration;
- description and activity category;
- billable setting and rate-related classification; and
- source activity and any duplicate entry.
Edit descriptions so they are factual, concise, and appropriate for invoices or shared reports. Remove confidential source details that are not needed.
Improve consistency
Keep client and project names distinct, map integrations correctly, and create narrow integration rules for repeated high-confidence patterns. Review suggestions regularly rather than allowing a long backlog to accumulate.
Privacy
Enable only approved capture sources. Follow your company's consent, client-confidentiality, retention, and access policies. AI assistance does not expand a user's permission to view source data.
**Related articles:** [Generate and review AI-suggested time entries](https://help.timesentry.ai/generate-and-review-ai-suggested-time-entries?hsLang=en), [Reconcile captured activity into time entries](https://help.timesentry.ai/reconcile-captured-activity-into-time-entries?hsLang=en), [Understanding billable vs non-billable time](https://help.timesentry.ai/understanding-billable-vs-non-billable-time?hsLang=en).
**Related current guide:** [Understand AI-assisted time capture](https://help.timesentry.ai/understand-ai-assisted-time-capture?hsLang=en).
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